Every vendor bill, from the desk to the till.

Log invoices as they arrive. Approve them before money leaves. Record cash and cheque in a monthly register. See what is still open — on a laptop, a tablet, or a phone.

Invoice register

Capture number, dates, amount, category, and memo. Attach the vendor’s PDF or photo. Due dates fill from payment terms and can be overridden.

Approval before payment

Clerks log the bill. Approvers sign off or send it back. Only Accounts can record a cash or cheque payment — and that entry is what marks the invoice paid.

Cash and cheque registers

Set this month’s opening. Each payment reduces that balance. The next month carries the closing unless Accounts enters a new count.

Paid in the billed currency

Vendors are paid in the currency on the invoice. Aging, dashboard, and registers stay in your company’s home currency, at the rate on the bill.

No duplicate bills

A second invoice with the same vendor, number, currency, and amount is blocked and flagged in the register — before it reaches approval.

Reports AP teams use weekly

AP aging, outstanding by vendor, billed-by-vendor mix, monthly volume, an overdue list, and an invoice listing you can filter and export.

One desk per company

Each company has its own vendors, invoices, and payment ledger. Owners manage people, categories, and currencies. Super users add companies.

Backup, export, install

Export or import Excel. Download the register as CSV. Install Payables on a phone or laptop from the browser — no app store required.

Built-in roles

Clerk

Logs vendor invoices and attaches the bill.

Approver

Approves or rejects before payment.

Accounts

Records cash or cheque and keeps the till.

Owner

Manages people, categories, and currencies.